Receptionist & Administration ASSISTANT

Are you looking for a position in a small clinic, surrounded by a caring and supportive team? Are you passionate about making a difference? This role might be for you!

Earbus Foundation is an award-winning children’s charity. We provide a comprehensive range of hearing services, including Newborn Hearing Screening (NBHS) to babies born in private hospitals in WA and operate our Hear Today Clinic, profits from which support the delivery of hearing services to disadvantaged West Australians in regional and remote communities.

An opportunity has become available for a Receptionist / Administration Assistant to join our team at our Perth offices. As the first point of contact for visitors to Earbus Foundation, you will need to be friendly, kind and reliable.We can train you in the rest!

REPORTING TO THE BUSINESS & OPERATIONS MANAGER, KEY RESPONSIBILITIES INCLUDE:

  • Greeting, welcoming and directing visitors and announcing them to the appropriate person

  • Assisting visitors to complete all necessary forms and documentation

  • Answering, screening and forwarding telephone calls

  • Collecting and sorting mail

  • Scheduling Audiology appointments using the Best Practice Management System (on the job training provided)

  • Collecting payments for Audiology appointments

  • Obtaining referrals as required

  • Maintaining stock of office supplies

  • Ensuring office / clinic is well maintained, clean and tidy

  • Safeguarding patient privacy and confidentiality

  • Packing and unpacking equipment for Outreach teams

  • Cleaning and sterilising of consumables for Outreach teams and Hear Today Clinic

  • Ordering stock for Outreach trips and Hear Today Clinic

ESSENTIAL CRITERIA:

  • Knowledge of software applications – Word, Excel

  • Full vaccination as per WA Dept of Health guidelines

  • Working with Children Card

  • Current Police Clearance

DESIRABLE REQUIRMENTS:

  • Excellent communication skills

  • Organisational skills – ability to prioritise workload and scheduled tasks

  • Attention to detail

  • Knowledge of Best Practice software or similar

OUR CORE VALUES UNDERPIN EVERYTHING WE DO.

At Earbus, we are:

  • Open and Honest

  • Loyal and Supportive

  • Brilliant

Our internal motto is ‘Say it, Mean it, Do it’.

If these values describe you then you will have found a home at Earbus Foundation.

You’ll be provided opportunities to learn and evolve as part of an agile and innovative organisation. Earbus Foundation will support the successful candidate with full training in line with our value of providing a supportive working environment so you can commence your position and assume a pivotal role in a close-knit, well-respected and award-winning organisation.

We offer a compensation package which includes salary packaging, flexible working arrangements, 6 weeks paid annual leave and additional employer superannuation contributions.

Submit your CV and a one page cover letter outlining your interest to Jane Jenkins jane.jenkins@earbus.org.au or call for a confidential discussion on 08 9328 4574.